Generally speaking, when we use the terms “host” or “hosting,” the concept implies the idea of sharing a resource between multiple users. In many cases it refers to a kind of online publishing, but there are many reason one might want what can be called a private file host.
File hosts are generally designed to make it possible to make files accessible to many users and there are a lot of free, publicly-accessible services out there. A private file host is generally used for secure storage and backups. Even when you’re using a free, public file hosting service, you can usually protect a resource so that it will only be accessible to the desired users, but there are cases when you’ll want to employ a more specialized organization that can provide more security.
You’ve probably heard that old saying that you shouldn’t keep all your eggs in one basket and the same wisdom applies to data. You shouldn’t keep all your important files on one disk or machine in case it malfunctions. Similarly, you shouldn’t keep all your backups in one location. If you’ve ever backed up your MA thesis onto a USB key and put it in the same bad as your laptop and then had your laptop stolen, then you’ll appreciate the wisdom of distributing copies of your files. Even if you haven’t suffered that particularly aggravating fate, you should learn by its example.
One solution is to backup your files onto a disk and then physically transport that device to a different, ideally secure, location. This is a practice used by many individuals and small business. This can, however, be a hassle. Transporting storage devices makes them prone to being lost or damaged and, if you’re running a small business out of your home, then options for alternate storage locations are limited.
A private file host provides a way to establish safe, secure, off-site file backup. For many businesses these days, electronic records are the norm. For the sake of efficiency, on-site servers are necessary, but these can be setup to upload data to remote servers. The data can be overwritten and update every time or, depending on the service, data can be sequentially archived. An added feature of this type of service is that, depending on cost, professional storage packages often guarantee the security of files and will employ redundant servers to this end. They’ll take care of all the infrastructure maintenance so that you don’t have to.
Online data storage services are also invaluable tools for organizations that require representatives to travel. If all your business is done in one place, then establishing an off-site storage facility is relatively easy. If the members of an organization work remotely but collaborate on projects or draw on a common pool of data in order to run different projects, a centralized, online file server that is remotely accessible can be invaluable.
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